Intellectual Property Management Software for Companies

We provide functions such as easy entry of invention disclosures, manual release by co-inventors, and automatic registration and login of inventors. Access by inventors is simple and fast via SSO (Single Sign On).

The software supports you with complex remuneration models, consequently with statutory compensation procedures, as well as with flexible lump-sum compensation. Also, manage product sales and their value shares for the invention and have the payment lists for payroll offices created automatically.

Rely on modern, automated work processes with digitized files and structured filing of IP rights. You also receive support for IP docketing and patent prosecution.

Access file-specific processes and structures for appeals, infringement disputes, revocation actions, vindications, legal opinions, etc. Here you get electronic management of dispute procedures as well as links to intellectual property rights.

Access file-specific processes and structures for managing contracts and license agreements, investigation and search files, as well as monitoring third-party intellectual property rights with country-specific references. In addition, you get a structured record of other IP-specific proceedings, as well as a filing system for accruing documents and cross-references to further relevant proceedings.

File confidential information and control access permissions. Only the creator, as well as authorized persons, can see the content.

Simplify registration and online communication via interfaces to the relevant offices. Avoid formal errors and benefit from an efficient and reliable incoming mail process.

By supporting the basic contract process, you simplify the purchase of rights and communicate with inventors in a more targeted manner. The purchase is automatically taken into account in the inventor's remuneration.

Keep track of the technological state of the art concerning IDS and automatically generate the relevant forms facilitating communication with the relevant offices. The system provides an overview of the state of the art already reported.

Simplify your work with the office interfaces and get support in the patent prosecution process. Information is conveyed without distortion, and the results are transferred directly to your files.

Get access to additional published documents on IP rights and synchronize your data. This way, you increase data quality and access relevant additional information more easily.

Obtain reliable calculations of annuities and information on accruing deadlines. Match them with multiple payment providers for double security, a simplified payment process, and better cost visibility.

Find interfaces to all major payment providers and execute manual payment orders. The advantages are automated payment processes and the reduction of errors which might lead to additional payments or even the loss of the IP right.

A stored set of rules, which can be individually extended, ensures that your data stock meets your quality requirements—benefit from increased data quality, more efficient processes, and therefore better decisions.

Simple search function to quickly find specific files or documents. Even complex queries about your portfolio are possible with eFiLiA IP. An integrated full-text search over documents and metadata is one of the basics. Get an overview of the documents to be processed and easily forward them to employees.

Portfolio evaluations are often based on classifications. eFiLiA IP supports different dimensions and classifications over several levels with subject dependencies and hierarchies. This feature facilitates the classification and enables you to improve the portfolio evaluation.

Create weighted cost centers for files and efficiently perform transfers to the relevant department.

Based on costs already incurred and known official fees, you can easily prepare cost estimates. A comprehensive cost module is available for planning and control, but also for further billing.

Manage license income and expenses: You get a simplified remuneration process, an overview of licensing, and can more easily determine official fees. License income is included in the remuneration. Fees accrue based on license readiness.

A quick and exact overview of your current portfolio and detailed reports enabled via features such as online charts and office templates.

The size and structure of the patent department affect the requirements for the rights and roles concept. You can adapt standard configurations to your requirements if necessary and define new roles and special rights configurations.

Benefit from flexibility and support in decision processes with the eFiLiA IP decision module: collect files awaiting a decision and summarize and send relevant information for decision making and implementation.

A secure communication platform to the patent department: Easily submit invention disclosures and communications to the patent department and external attorneys.

A secure communication platform for external service providers: Patent attorneys are assigned directly from the file - the entire communication and data exchange take place securely via eFiLiA IP.

Obtain information from departments via automatically generated and sent questionnaires as a basis for important decisions in the life cycle of an IP right. In addition, it is possible to automatically register opinion providers, log in via SSO, and easily forward questionnaires to the right recipient within the technical department. Thus, increase the number of returns to have an optimal data base available as a basis for decision-making.

You can do a large part of the communication directly via portals (e.g., attorney) and interfaces (e.g., office). The central inbox supports your processes as much as possible - regardless of whether it is a scanned letter or an e-mail.

Depending on your role, the system provides a list of documents to be processed, from which the subsequent work steps can be directly derived. This gives the relevant persons a comprehensive overview and allows them to forward documents to employees without detours, if necessary.

Rely on paperless communication without time-consuming digitization processes of daily incoming official mail. The interface to the DPMA and EPO mailboxes enables the automatic assignment of official electronic mail to the respective files.

In addition to the central inbox, e-mails can be dragged and dropped directly into the file to be automatically processed further. Unattended batch e-mail distribution is just as possible as creating, processing, and distributing an e-mail from Outlook - including automatic storing in the file.

Make the filing of important correspondence easier and more transparent. With the Outlook plug-in, you get direct access to documents and data from eFiLiA IP and the corresponding archive.              

Facilitate collaboration between different locations: For example, you can forward a file to a patent attorney in a US office for filing or further processing with one click.

Make workflow more straightforward and more efficient: Calculate and note deadlines, create and send letters, etc. This allows the patent department to easily store process flows.

The change of an external law firm or rearrangements and changes in the organization chart can be easily implemented via mass operations. It is also possible to implement specific time-dependent status changes of files, such as closing patent families, notifications of patent expiration, etc.

Easily manage involved persons, contacts, and roles and reconcile with the company's internal HR system. Get high-quality data easily and quickly.

Regulate responsibilities in the event of illness or vacation of the assigned worker to continue work that cannot be postponed.

Originally developed as a document management system for military purposes and thus eligible for high-quality requirements and the management of large data sets - after integration into eFiLiA IP, the system now forms the solid basis for all document-related tasks.

One of the pillars in patent management: Get a comprehensive overview of (pre and post) deadlines and access the complete yet easy-to-use rules system.

The workflow system of the eFiLiA IP framework is a practical tool to adapt existing workflows and create new ones. Benefit from its flexibility and adaptability to organizational needs.

The document management system integrated with eFiLiA automatically generates previews for quick viewing of documents in addition to PDFs. Thus, you can view documents immediately without having to open them.

The document template is now increasingly being replaced by an e-mail template. Using a Word plug-in, you can easily create and edit document and e-mail templates.

In eFiLiA IP, the folders/directories of the electronic file are the counterparts to the tabs of the paper file. Manage their structure centrally and extend them on a file-specific basis as needed to always have a structured representation of relevant information at hand.

Patent files, dispute files, or contract files - each file can be related to others. The management of these relationships, together with the representation of connections and navigation, is one of the strengths of eFiLiA IP.

The audit trail implemented in the software basis documents changes and presents them in a comprehensible way. On a higher level, a technical action log is also available.

Data Retention Management enables the implementation of your data retention strategy and compliance with the GDPR. Furthermore, eFiLiA IP also supports requirements in the "Litigation Hold" process.

As an enterprise system, eFiLiA IP offers various APIs that allow access to the system from other programs. This provides integration with existing application landscapes as well as with specialized applications.

Through various channels, the system can quickly import and export large amounts of data if needed.

On-Premises: eFiLiA IP is installed on your network. Interasco takes care of the maintenance.

Cloud: You get access to a system provided for you via the Internet.

As an enterprise solution, extended architecture options are available if required.

Security is a top priority at every level. For detailed information, please contact us directly.

Installing the system in your environment or providing eFiLiA IP in the Cloud is one of many services we offer to our customers.

In many cases, data is transferred from other patent management systems or other sources such as Excel. Using eFiLiA IP, it is possible to quickly migrate large or small amounts of data, including the associated documents.

With the possibility to configure the stored standard processes in eFiLiA IP, they can also be adapted entirely to your requirements, if needed by your company.

Connection to further systems and export formats as well as the definition of your file number - via parameters, the system is quickly integrated into your landscape and adapted to your requirements.

Our customers always receive - if desired - the current deadline rules and fees of a large number of countries or offices.