Get complete service recording and optimized customer billability procedures. You can also record your services and external costs in different currencies through an easily accessible rule system.

Plan your cash flow: Get an overview of charged and uncharged services and calculate likely accruing costs in advance.

Create and send outgoing invoices easily: Create invoices, advance invoices, credit notes, and other payment documents, design them individually and send them via different channels.

Rely on modern, automated work processes with digitized files and structured filing of IP rights. You also receive support for IP docketing and patent prosecution.

Access file-specific processes and structures for oppositions, infringement disputes, revocation actions, vindications, legal opinions, etc. Get electronic management of dispute procedures as well as links to intellectual property rights.

Access file-specific processes and structures for managing contracts and license agreements, investigation and search files, as well as monitoring third-party intellectual property rights with country-specific references. In addition, you get a structured record of other IP-specific proceedings, as well as a filing system for accruing documents and cross-references to further relevant proceedings.

File confidential information and control access permissions. Only the creator, as well as authorized persons, can see the content.

Simplify registration and online communication via interfaces to the relevant offices. Avoid formal errors and benefit from an efficient and reliable incoming mail process.

Keep track of the technological state of the art concerning IDS and automatically generate the relevant forms facilitating communication with the relevant offices. The system provides an overview of state of the art already disclosed.

Simplify your work with the office interfaces and get support in the patent prosecution process. Information is conveyed without distortion, and the results are transferred directly to your files.

Get access to additional published documents on IP rights and synchronize your data. This way, you increase data quality and access relevant additional information more easily.

Obtain reliable calculations of annuities and information on accruing deadlines. Match them with multiple payment providers for double security, a simplified payment process, and better cost visibility.

This module enables a comprehensive recording of annual fees as well as renewal costs from various sources. Flexibly create and send client-specific documents such as reminders and invoices as well as payment orders to offices, partner attorneys, or payment service providers.

Find interfaces to all major payment providers and execute manual payment orders. The advantages are automated payment processes and the reduction of errors such as following additional payments or even loss of intellectual property rights.

A stored set of rules, which can be individually extended, ensures that your data stock meets your quality requirements—benefit from increased data quality, more efficient processes, and therefore better decisions.

The size and structure of the law firm are directly linked to the requirements for the rights and roles concept. You can adapt standard configurations to your requirements if necessary and define new roles and special rights configurations.

The client portal provides your clients with helpful information, such as the status of proceedings or essential documents. This way you reduce the communication effort with clients and at the same time give them a comprehensive overview of the portfolio.

You can do a large part of the communication directly via portals (e.g., attorney) and interfaces (e.g., office). The central inbox supports your processes as much as possible - regardless of whether it is a scanned letter or an e-mail.

Depending on your role, the system provides a list of documents to be processed, from which the subsequent work steps can be directly derived. That gives the relevant persons a comprehensive overview and allows them to forward documents to employees without detours, if necessary.

Rely on paperless communication without time-consuming digitization processes of daily incoming official mail. The interface to the DPMA and EPO mailboxes enables the automatic assignment of official electronic mail to eFiLiA IP.

In addition to the central inbox, e-mails can be dragged and dropped directly into the file to be automatically processed further. Unattended batch e-mail distribution is just as possible as creating, processing, and distributing an e-mail from Outlook - including automatic storing in the file.

Make the filing of important correspondence easier and more transparent. With the Outlook plug-in, you get direct access to documents and data from eFiLiA IP and the corresponding archive.

Facilitate collaboration between different locations: For example, you can forward a file to a patent attorney in a US office for filing or further processing with one click.

Make workflow more straightforward and more efficient: Calculate and note deadlines, create and send letters, etc. This allows the personnel of the law firm to store process flows easily.

Mass operations can quickly implement the change of an external law firm or rewrites and changes in the organization chart via mass operations. It is also possible to implement specific time-dependent status changes of files, such as closing patent families, notification of patent expiration, etc.

Easily manage involved people and contacts to get high-quality data easily and quickly.

Manage responsibilities in the event of illness or vacation of the assigned worker to continue work that cannot be postponed.

Originally developed as a document management system for military purposes and thus eligible for high-quality requirements and the management of large data sets - after integration into eFiLiA IP, the system now forms the solid basis for all document-related tasks.

One of the pillars in patent management: Get a comprehensive overview of (pre and post) deadlines and access the complete yet easy-to-use rules system.

The workflow system of the eFiLiA IP framework is a practical tool to adapt existing workflows and create new ones. Benefit from its flexibility and adaptability to organizational needs.

The document management system integrated with eFiLiA automatically generates previews for quick viewing of documents in addition to PDFs. Thus, you can view documents immediately without having to open them.

The document template is now increasingly being replaced by an e-mail template. Using a Word plug-in, you can easily create and edit document and e-mail templates.

In eFiLiA IP, the folders/directories of the electronic file are the counterpart to the tabs of the paper file. Manage their structure centrally and extend them on a file-specific basis as needed to always have a structured representation of relevant information at hand.

Patent files, dispute files, or contract files - each file can be related to others. The management of these relationships, together with the representation of connections and navigation, is one of the strengths of eFiLiA IP.

The audit trail implemented in the software basis documents changes and presents them in a comprehensible way. On a higher level, a technical action log is also available.

Data Retention Management enables the implementation of your data retention strategy and compliance with the GDPR. Furthermore, eFiLiA IP also supports requirements in the "Litigation Hold" process.

As an enterprise system, eFiLiA IP offers various APIs that allow access to the system from other programs. This provides integration with existing application landscapes as well as with specialized applications.

Through various channels, the system can quickly import and export large amounts of data if needed.

On-Premises: eFiLiA IP is installed on your network. Interasco takes care of the maintenance.

Cloud: You get access to a system provided for you via the Internet.

As an enterprise solution, extended architecture options are available if required.

Security is a top priority at every level. For detailed information, please contact us directly.

Installing the system in your environment or providing eFiLiA IP in the Cloud is one of many services we offer to our customers.

In many cases, data is transferred from other patent management systems or other sources such as Excel. Using eFiLiA IP, it is possible to quickly migrate large or small amounts of data, including the associated documents.

With the possibility to configure the stored standard processes in eFiLiA IP, they can also be adapted entirely to your requirements, if needed by your company.

Connection to further systems and export formats as well as the definition of your file number - via parameters, the system is quickly integrated into your landscape and adapted to your requirements.

Our customers always receive - if desired - the current deadline rules and fees of a large number of countries or offices.